Word Tips
There are a number of simple shortcuts in Word that could save you and your team some valuable time. We have put together a library of easy-to-follow short videos to give you word tips. Have a look and as we think you’ll be saying ‘I never knew that’ in no time.
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Word Tips 1: Concentrate and type more
Sometimes when you’re writing an important Word document, it’s too easy to be distracted by all the menus and buttons. Did you know you can remove the clutter from Word and put it into Focus mode.
Click on the View tab, next click on the Focus button in the toolbar.
WORD Tips 2: Do whatever you want with one click
If you spend a lot of time searching through menus and tools in Word, then your life is about to become a lot easier. Here’s how to create your own Quick Access Toolbar, so you can get to the tools and settings you use most often with just one click.
Right-click in the Quick Access Toolbar area and select “Customise Quick Access Toolbar”.
WORD Tips 3: Get rid of the annoying welcome screen
The Word welcome screen is great… the first time. Did you know you can skip it every time you open Word, so you can get straight to work?
Click File > Options and under Start up options, uncheck the “Show the Start screen when this application starts” box.
WORD Tips 4: Insert chunks of text with a click
If you use Word a lot, you’re probably typing in the same information again and again and again. Save time by using the Auto Text function.
In the document, select the text that you want to make into a reusable snippet
Press Alt+F3
Go to Insert > Quick Parts > AutoText and choose the entry you want.
WORD Tips 5: Print mass personal letters
Learn how to insert personal information, merge and print multiple letters from just one document.
Create and format your address list in Excel.
Select Mailings > Start Mail Merge > Letters and create your letter. In Mailings > Select Recipients. If you want to add personalised messages, go to Mailings > Finish & Merge > Edit Individual Documents and update each letter individually before selecting File > Print.
WORD Tips 6: Start a new document quicker
If you find yourself copying or overwriting old documents, you need to start using templates.
Open the Word document you want to save as a template, select File > Save as Template. In the Save As box type the name you want to use for the new template.
To create a new document from a template, select File > New. Double click the template name to open it.
WORD Tips 7: Swap text to capitals and back on the keyboard
You may already know about the toolbar shortcut to change your text from capitals and back again, but did you know that there’s an even quicker way?
Select the text and press Shift and F3 until the case you want it applied.
WORD Tips 8: Start a bullet-pointed list in just one click
Bullet points are great for communicating information and breaking up large chunks of text.
Press the [*] asterisk button where you would like to begin your list. Press the spacebar and begin typing your list.
